2023 Absence Updates in Workday, Including Legislative Leave
2023 Absence Updates in Workday, Including Legislative LeaveNovember 30, 2022
As we head into the winter break, I want to share a preview of some of the planned changes to absence and time off in Workday for 2023, which the ISC and Central HR have been working on together.
In particular, legislative sick leave, which was added in January 2022, will be set up differently in Workday to create a streamlined approach to paid sick time off while ensuring we remain compliant with all UBC collective agreements, handbooks and policies. While there are no changes to eligibility, we are making some system updates based on direction from our partners in Central HR.
Below is a preview of some of the key changes in 2023, as well as some important reminders. Further details will be available in early January, and all Workday updates will be complete by January 15, 2023.
Upcoming Absence Changes in 2023*
- Employees who accrue paid sick leave at the start of their employment will no longer have both Paid Sick Time Off and Legislative Sick Time Off in Workday. All paid sick leave will be in their Paid Sick Time Off bank as their existing sick leave plans meet the legislated requirements.
- Employees who become eligible to accrue paid sick leave after 90 days of employment per their collective agreement will have both a Paid Sick Time Off and Legislative Sick Time Off bank.
- Employees who receive all of their paid sick leave at the start of the calendar year or upon hire and do not accrue additional sick leave will no longer have both Paid Sick Time Off and Legislative Sick Time Off in Workday. All paid sick leave will be in their Paid Sick Time Off bank as their existing sick leave plans meet the legislated requirements.
- Employees who receive part of their paid sick leave at the start of the year and then accrue will have both Paid Sick Time Off and Legislative Sick Time Off in Workday.
*Details are subject to change and exceptions may apply.
As in 2022, all new employees who are not eligible to accrue paid sick time off will have 5 days of legislative sick leave available after 90 days of employment. Details for the carry over and beginning year balances for employees who do not accrue paid sick time off will be shared in early 2023. Both legislative sick leave and paid sick leave balances as of December 31, 2022 will be carried over into 2023.
Employees that had a separate bank of legislative sick leave in 2022 but will only have Paid Sick Time Off in 2023 will have their remaining 2022 Legislative Sick Time Off moved into Paid Sick Time Off. Stay tuned for updates on the HR website and through Workday This Week early in the new year.
If you have questions about your eligibility or entitlement, please contact your HR Advisor or Manager.
2023 Vacation Planning
Employees that are planning vacation in 2023 and do not have enough time off available in their 2022 vacation bank will have to wait until the new year to add their vacation dates in Workday. They can get early approval from their leaders, and submit when their balances have been updated with their 2023 entitlements on January 1, 2023.
We strive to make absence and time off in Workday as clear and intuitive as possible for faculty and staff given the complexity of our many employee groups, and the variability across different individual cases.
Thank you to the UBC community for your continued support as we make updates and improvements to absence in Workday. We look forward to continuing to support you in 2023.
HR Product Manager, ISC